Share Your Calendar with Your Colleagues

Please consider sharing your calendar (free/busy only) with everyone in your organization.

If you use Google Calendar, you’ll find the option to make your calendar available for everyone in your organization under Access permissions. Click here to read more about access permissions.

How this setting works

• People outside your organization won’t be able to find your calendar.
• If you invite someone outside your organization to a meeting, they can view information about the meeting.
• When you share your Calendar with everyone in your organization, you can choose between "See only free/busy (hide details)" or "See all event details." Be sure to choose the option to See only free/busy (hide details).

Share your calendar

You can share any calendar you created, and you can set different access permissions for each calendar. Click here to read more about how to create a new calendar. Take the following steps to share a calendar with specific people

1. On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app
2. On the left, find the My calendars section. To expand it, click the Down arrow
3. Hover over the calendar you want to share, and click More > Settings and sharing
4. Under Share with specific people, click Add people
5. Add a person’s or Google group’s email address. Use the drop-down menu to adjust their permission settings. Click here to read more about access permissions
6. Click Send.
7. The recipient will need to click the emailed link to add the calendar to their list. 

You can subscribe to someone’s Google Calendar. Click here to read more about how to do so.