Overview
UAH provides faculty, staff, and professors emeriti with secure, enterprise-grade access to Google’s generative AI suite, including Google Gemini and NotebookLM. Unlike public AI tools, these services operate within a protected "walled garden." This ensures that your prompts and uploaded data remain private to the university and are never used to train Google’s global AI models.
While NotebookLM is available now to all UAH users, Google Gemini is available to all faculty, staff, and professors emeriti only. As of May 2026, there is not yet a plan to make it available to students.
How to Access the Apps
- Gemini can be accessed from the Google Apps Waffle menu or directly at gemini.uah.edu
- NotebookLM can be accessed from the Google Apps Waffle menu or directly at notebooklm.uah.edu
Features and Benefits
Enterprise-Grade Security
- Walled Garden Protection: Your data is siloed within the UAH environment. Google does not see your data, and it is not used to train public AI.
- SSO Integration: Access tools securely using your standard UAH ChargerID and multi-factor authentication.
- Enterprise Shield: When beginning a new chat, the prompt should show a small shield where it says, "Enter a prompt for Gemini." Once you're chatting, there should be a message at the bottom that says, "Your The University of Alabama in Huntsville chats aren't used to improve our models. Gemini is AI and can make mistakes."
- Privacy & Integration: Gemini does not scan your UAH Gmail or Drive unless you choose to connect them. To enable this, visit Connected Apps in your Gemini settings and toggle on Google Workspace. Access can be revoked instantly at any time.
Google Gemini (Assistant-Based AI)
- Creative Partnering: Use Gemini to brainstorm lesson plans, draft administrative communications, or summarize long threads of information.
- Workspace Integration: Optionally connect Gemini to your UAH Google Drive or Gmail to find information across your documents (requires manual extension activation).
NotebookLM (Research-Based AI)
- Source-Grounded Accuracy: "Ground" the AI in your specific documents (PDFs, text files, or Drive links). The AI only answers based on the sources you provide.
- Citation Anchors: Every response includes direct citations and links to the specific paragraph in your source material, significantly reducing "hallucinations."
- Private Notebooks: Create separate notebooks for different research projects or courses to keep information categorized and secure.
Eligibility
- Faculty, Staff, and Professors Emeriti: Eligible for both Google Gemini and NotebookLM.
- Students: Currently eligible for NotebookLM only. There is no established date for student access to Gemini at this time.
Requirements
- Account: Active UAH Google account.
- Policy adherence: Compliance with UAH Protection of Data Policy (06.01.01).
- Human-in-the-Loop: Per UAH policy, users are responsible for the accuracy and appropriateness of all AI-generated content used for university business.
- Skills Training: It is highly recommended that users complete available Google Skills Training before requesting advanced technical support.